October 23, 2008, Board of Directors Meeting

TOWNHOMES OF ANDOVER
BOARD OF DIRECTORS MEETING

MINUTES

DATE: October 23, 2008
LOCATION: LSI Office, Lakeview Drive, Franklin, TN

CALL TO ORDER:
By: Mitch Welty
Time: 7:00 p.m.

ROLL CALL TO ESTABLISH QUORUM:

Directors present: Jim Ford, Robert Schettler, and Mitch Welty.

Others present: Emery Gasser of Gasser Property Management, Debra and Bob Gerstenberger.

ESTABLISH QUORUM FOR ELECTION OF NEW OFFICERS

At the Annual Homeowners meeting on September 26, there were not enough ballots cast to establish a quorum. According to the Association By-Laws, the results of the election were kept open for thirty (30) days. There were not enough additional ballots cast to affect the outcome from the previous votes received. The Board approved the results from the ballots received. Elected to the Board was Debra Gerstenberger (Unit 660). Reelected were Jim Ford (Unit 600) and Bob Schettler (Unit 700).
Election of Officers was held by the Board. Mitch Welty (Unit 672) was elected President, Gloria Dale Williams (Unit 678), Vice-President and Debra Gerstenberger, Secretary.

APPROVAL OF MINUTES FROM PREVIOUS MEETING:

Minutes from July 24, 2008 were previously approved via e-mail.

FINANCIAL REPORT:

The FY 2008-09 budget was reviewed and approved. Approximately $4500 remains in the operating budget and $18,000 remains in the reserve account. Approximately $8200 in association dues remains delinquent. The Board approved Gasser to Management to employ another law firm that will file a judgment against any homeowner that is delinquent 3 months or more.

UNFINISHED/OLD BUSINESS

1. The Board instructed Gasser Management to begin the pressure washing of certain buildings. The sides of Units 610, 616, 626, 649, 667, 680, 692, and 702 will be washed. The backs (all vinyl surfaces on the back and the sidewalls connecting the units) of Units 612, 614 and 616. Also, the North side back walls of the complex housing Units 651 thru 657.

2. The Board approved the landscaping of the North entrance.


NEW BUSINESS:

1. Board member Debra Gerstenberger has started an Andover Blog. The Board encourages all homeowners to visit the Blog and check it out. Using the Blog should greatly enhance communications between homeowners and the Board.
The Blog is at www.huffinemanorcircle.blogspot.com.

HOMEOWNER ALERTS

1. Now is a good time to replace the batteries in your smoke alarms. Each unit has 7 alarms.

2. Be sure and check your dryer exhaust frequently. Keeping the exhaust clean will let your dryer run more efficiently and reduce the possibility of fire.

3. Check the inside of your units for termites. Several units have experienced termite damage. The Homeowners Association sprays for termites on the outside, but the homeowner is responsible for the inside.

NEXT SCHEDULED MEETING

Date: January 22, 2009
Time: 7:00 p.m.
Location: LSI office on Lakeview Drive, Franklin, TN
(See the sidebar for directions.)

ADJOURNMENT:

The meeting adjourned at approximately 8:35 p.m.