ANDOVER TOWNHOMES
BOARD OF DIRECTORS MEETING
MINUTES
DATE: January 20, 2011
LOCATION:
FEDEX/KINKOS, 3021 Mallory Lane
CALL TO ORDER:
Meeting called to order by Jim Ford, President @ 7:00 p.m.
ROLL CALL TO ESTABLISH QUORUM
Board members Present:
Ø Jim Ford, President
Ø Bob Schettler, Director at Large
Ø Debra Gerstenberger, Secretary
Ø Beth Marron, Director at Large, appointed by the BOD, Owner of 749 Huffine Manor Circle
Also Present:
Ø Glenn Marron, Owner of 749 Huffine Manor Circle
Ø Robert Kline, 679 Huffine Manor Circle
Ø Matt Berkstrom, 745 Huffine Manor Circle
OLD BUSINESS:
Ø The Minutes of November 18, 2010 were approved previously via email.
Ø Discussion of Financial Statement regarding the roof repair expenditures.
Ø Discussion of the status of the election:
ºChristie Berkstom received 2 votes
ºRobert Kline 2 received 2 votes
ºRobert Schettler received 11 votes
ºDebra Gerstenberger received 11 votes
ºBeth Marron received 11 votes
The election has gone past 60 days. As required by our By- Laws, the election stands with the 3 members who received 11 votes a piece.
Ø Discussion of the status of the roof repair loan possibility.
Jim Ford spoke to Emery Gasser today. Andover Townhomes has the interest from 2 banks, one local. A motion was made by Debra Gerstenberger for the President to get a term sheet together. The motion was seconded by Robert Schettler.
The BOD asked if there were any other repairs that need to be done at this present time to be included in the loan amount. Possible additional repairs are:
ºRe-striping the circle parking spots
ºRepairing the fence that borders Mallory Lane
ºRemoving of Bradford Pear trees
Ø The third request for streetlights to be checked was made to Gasser Properties. Debra Gerstenberger is to email Mike Woods with the list of streetlights that stay on after dawn.
Ø The following units’ HOA dues are being collected by judgements from the court system and/or garnishing their wages:
º Unit 604
º Unit 654
º Unit 659
NEW BUSINESS
Ø Dog Issue
ºChristie Berkstrom had a pit bull dog come bolting out of the house @ 704. Animal Control issued a citation. The BOD and those homeowners present discussed how to effectively control this situation. The result was that the BOD approved for a petition to be drawn up by Christie Berkstrom. Per approval of the BOD, the petition will be taken door to door to ask if the homeowners approve of measures to be taken to thwart this problem.
The BOD discussed the ongoing problem with dog owners not cleaning up after their dogs. That is why the dog stations have been installed.
The BOD suggested that cell phone pictures be taken of offending dog owners during the act of violating the By-Laws. These pictures should be emailed to the BOD and Gasser Properties. The email addresses are listed on our blog at: www.huffinemanorcircle.blogspot.com
The BOD has and will write the homeowners a letter of warning that involve both above incidents.
The BOD has requested from Gasser Properties, copies of all letters sent to homeowners regarding this dog issue.
Ø NEXT MEETING:
º Thursday, April 7 at 7:00 p.m.
Location: FedEx/Kinkos, 3021 Mallory Lane
(For directions, see our blog at www.huffinemanorcircle.blogspot.com)
Ø MEETING ADJORNED AT 7:55 p.m.
Respectively submitted by:
Debra Gerstenberger
Secretary, Andover Townhomes HOA
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